| Exhibitor's
Manual
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Summarization
Exhibitor's
Information Dear Exhibitors,
This manual will furnish you with the information
necessary for your participating 2005 Qingdao
Fair for Korean Commodities. It contains all
the related services you need during this
fair. Should you have any additional question,
please directly contact the organizers.
Thank you and best regards,
Organizer:
Tianyue International Logistics Co., Ltd.
Add.: No. 49 Beijing Rd., Qingdao Free Trade
Zone, Qingdao, China (266555)
Tel: +86-532-86769688, Fax: +86-532-86769588
E-mail: gui-an@hanmail.net
Contact: Ms An Ying Hai
We would like to ask you to
kindly read the manual and the attached documents
so as to enable us to fulfil your requirements
and to avoid any inconvenience for you.
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Timetable
for Site Operation
| Build-up period |
Date |
Time |
| 1. All booths to be dressed and exhibits
Ready for viewing |
Sept. 1-3, 2005 |
09:00-17:00 |
| 2. Cleaning booths |
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17:00-21:00 |
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| Exposition period |
Date |
Time |
| Opening hour |
Sept. 4-7, 2005 |
09:00-14:30 |
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| Period for removing exhibits |
Date |
Time |
| 1. Removal of exhibits |
Sept. 7, 2005 |
18:00 |
| 2. Disconnection/cut off all utilities
supply |
Sept. 7, 2005 |
18:00 |
Exhibitors are required to inform the
organizer of any overtime work before
15:00 each day. |
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Important
Rules & Regulations on Exhibition
1. Governing Law
Exhibitors are required to abide by all the
laws of China.
2. Visa application
Exhibitors should receive a letter on visa invitation
that clearly indicate for participating in this
fair, and directly apply for the visa on one
time entry at Chinese embassy or consulate.
3. Censorship on promotional materials
All the promotional materials (including demonstration
materials and samples) that are to be shown
to the public during this fair, such as printing
matters, films, videocassettes, slides, etc.,
must be pre-censored by the Chinese authorities
concerned.
Exhibitors may appoint the official freight
forwarder of this fair to make the said arrangement
on their behalf.
4. Portable goods
Tianyue International Free Trade City is a bounded
and duty-free area. Therefore, all goods (portable
goods) that are brought personally to the fairground
by the exhibitors or their representatives are
subject to registration. So are Chinese goods.
At the entrance of the exhibition hall, you
will find the registration counter, where you
get a confirmation for the registration of the
goods.
Only with this confirmation you will be allowed
to leave the fairground with the registered
goods at the end of this exhibition.
5. Fire and safety regulations
a. No. smoking in the exhibition hall;
b. No. firing in the exhibition hall;
c. No. keeping empty container of lubricant
in your booth;
d. Any inflammable or explosive material being
brought into the exhibition hall is to be applied
to and approved by the fire protection department
beforehand;
e. The organizers may issue other guidelines
upon instruction from the fire authority.
6. Delivery of exhibits
Exhibits should not be sent to the venue until
the booths is built-up. Exhibitors should make
sure that their representatives will be at the
booths to receive the goods as the organizer
will not represent any exhibitor to accept or
sign for any goods, exhibits and other materials.
7. Insurance
The organizers are responsible for the general
security of the entire venue but will not be
liable for any risk concerning exhibitors, their
personal belongings and exhibits. All necessary
insurances should be covered by exhibitors themselves
for all but not limited to their displays, exhibits,
booth fittings and fixtures, other goods necessary
for booth construction. Exhibitors are also
responsible for any incidental loss or damage
caused by theft, fire, public (including occupier’s
liability) and other natural calamity.
8. Photographing, video taping and recording
No photographing, video taping and recording
will be allowed in the exhibition hall unless
approved in advance by the organizers.
9. Intellectual property right/copyright
The organizers have the right to require exhibitors
to remove exhibits that infringe intellectual
property right or copyright. All the exhibitors
found guilty of such infringement will be banned
from participating in all fairs arranged by
the organizers.
10. Electricity supply
For safety sake, all the power installations
connecting to the main electric network at the
venue must be carried out solely by the official
contractor. Exhibitors may also order lighting
and electrical items according to the order
forms.
11. Air compressor
For safety sake, exhibitors cannot use their
own air compressor. Exhibitors must order from
the organizers. All the air compressors must
be placed outside the exhibition hall.
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Official
stand contractor
Tianyue International Free Trade City
No. 49 Beijing Rd., Qingdao Free Trade Zone, Qingdao,
China (266555)
Tel: +86-532-86769688 Fax: +86-532-86769588
E-mail: gui-an@hanmail.net
Contact: Ms An Ying Hai
Official Forwarder
AIR SEA TRANSPORT CO., LTD.
Add: Suite 252, 2nd Fl., Ruiyuan Guangchang Building,
No. 127 East Huanghe Rd., Huangdao Economic Development
District, Qingdao, China (266500)
Tel: +86-532-86908868 13105130361
Fax: +86-532-86907870
E-mail: wpm@airsea.com.cn
Contact: Mr. Wang Peng Meng
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Map
of Qingdao |
The
ichnography of the exhibition hall and its
surrounding |
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Location
of Exhibition Hall
Tianyue
International Free trade City locates No.49,
Beijing Rd., Qingdao Free Trade Zone, Shandong
Province, China. The following route indicates
how to go to Tianyue International Free trade
City.
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Qingdao Ferry Station: +86-532-86856949 |
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Travel
Service
Travel
Information
A brief to Qingdao (for reference
only)
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Qingdao locates in the Southeast Shangdong Province,
stands by Jiaozhou Bay, faces Yellow River in
Southeast, and connects inland China in Northeast.
Its total area is 10654 sq. kilometer and its
population is 7156500, of which Qingdao City
occupies 1102 sq. kilometer, and has a population
of 2417400.
Today, Qingdao is the largest center for foreign
economic, trade, finance, information as well
as the most important hub of foreign communication
in Shandon province and along the Yellow River
Reach. Qingdao is also an important economic
center and a city of port in east China coastline.
As a famous historical, cultural city, Qingdao
is a scenic resort, thus its economic features
an integration of port, ocean and tourism.
Qingdao port is an important entreport for international
business and the hub of ocean transport in Euroasia
Continent and West Pan-Pacific. Qingdao is famed
as China ocean science city with great capacity
in the research and development, and the one
that first listed in Chinese excellent touring
cities. Only in 2002, there are 18367000 person-time
of tourists from home and abroad visiting Qingdao.
Tourism brought a revenue of RMB 15.05 billion
to Qingdao, take up 10% of its GDP, really becomes
a pivotal industry for Qingdao.
Qingdao is a vigorous and energetic city, an
agreeable home with a harmonious amenity of
human and nature. Red tile, green tree, blue
sea, azure sky shines a colour Qingdao city;
reef, wave, sailing, beach composes a charming
coasty scenic; history, culture, religion, folk-custom,
festivities endow Qingdao with abundant tour
resource; the classic European architectures,
the celebrity residences that reflect China
modem history and culture bring Qingdao with
an metropolis flavor of sino-occident style.
Meeting Olympic, Sailing in Qingdao. Qingdao
citizens are very proud of Qingdao being the
unique city for co-hosting 2008 Beijing Olympic
Game that means a golden aye for Qingdao to
be constructed as an modem, internationalized
metropolis.
So beautiful Qingdao is today, still brighter
Qingdao will be tomorrow!
Travel
service organizations
Taxi Service: +t86-532-86769897
Qingdao Huaqing International Travel Agency:
+86-532-83872700
Qingdao Guangda Travel Agency: +86-532-83637680
International Shipping Liners (bound for Korea,
Japan): +86-532-8285001
Airline: Bei Yun Ticket Office of Qingdao Airport
+86-532-86971888
Hospital:
Qingdao Economic Development District NO.1 Hospital:
+86-532-86894291
Qingdao Economic Development District NO.2 Hospital:
+86-832-86868333, 86858887
Telephones most commonly used: |
| Local Telephone Inquiry |
114 |
| International Telephone |
116 |
| Alarm Report |
110 |
| Fire Alarm |
119 |
| Ambulances |
120 |
| Weather Forecast |
121 |
| Express Mail |
185 |
| Airport Inquiry |
95808 |
| Railway Inquiry |
86890208 |
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Currency
The Chinese Yuan – CNY (ISO04217 currency code);
Renminbi-RMB (commonly used in China) is the basic
unit of currency issued by the People’s Bank
of China. One yuan can be divided into 10 jiao and
100fen.
No foreign currency is allowed to circulate in China.
Illegal transaction for foreign exchange is forbidden.
Travelers may convert foreign currency cash or checks
at the offices of Bank of China or the exchanging
counter at the published exchange rate.
These bureaux would issue a statement on the convert
for foreign exchange which shall be valid for 6 months.
Avoid unofficial transactions, no matter how favourable
the rate of exchange is.
The following foreign currencies can be converted
into RMB:
| US Dollar |
Canadian Dollar |
Japanese yen |
| Euro |
Hong Kong Dollar |
Macao Dollar |
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Hotel Reservation
The Charge
quoted for Qingdao-Korea Week in September |
| Duration: September 1 to 7 |
Venue: Huangdao |
| Visitors: at least 100 persons |
Unit: RMB/capita |
| Hotel |
Stay
time |
| 4 days 3 nights |
5 days 4 nights |
6 days 5nights |
7 days 6 nights |
| 4 Star |
1128 |
1488 |
1848 |
2209 |
| 3 Star |
926 |
1228 |
1530 |
1832 |
| 2 Star |
621 |
812 |
1003 |
1195 |
| The said charge includes
that for the standard rooms of two beds
in the hotels in Huangdao; other services
are: Korean interpreter guiding, buses
are arranged to pick the visitors up communicating
among hotel, meeting room and airport. |
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Personal Information
Name: Mr./Mrs./Ms: ......................................................................................................
Company: .....................................................................................................................
Address: .......................................................................................................................
Telephone: ................................Fax: ...............................
E-mail: ..................................
Room Reservation
Room Number:
Type:  Single
Room
Twin Room
Check-in date: ........................... Check-out
date: ............................................................
Pick up at Airport:
Yes No
(If yes, please fill in the following information).
Arrival Date: .................... Time: ...................
Airline: ................... Flight#: ......................
Departure Date: ............... Time: ...................
Airline: ................... Flight#: ......................
Credit Card:
Name of holder: .......................... Type: .........................................................................
Number: .................................. ..Expiry:
.......................................................................
Signature of holder: ........................................................................................................
Notes: 1. Free cancellation 72 homes before in written
form.
2.
Please notify the hotel directly if your arrival time
later than 22:00
3.
Quotations for picking up at airport will be sent
upon request.
4.
For non-arrival or in the event of a cancellation
owing to the delay of the flight, you will remain
liable for payment.
5.
Please directly pay to the hotel upon check-out.
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Booth No.: ...............................................
Date: ............................................... |
| Company: ........................................................................................................ |
| Tel: .................................. Fax: ..............................
E-mail: ............................. |
| Contact: .................................................
Signature:........................................... |
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| Transportation |
Forwarding Information |
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| For transport of exhibits, we hereby appoint the
following forwarders: |
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| Official Forwarder
in Korea |
As one of the organizers of this fair, Korea Morkwoo
Construction Co., Ltd. are responsible for transport
of the exhibits from Korea to China. For any requirement
in this respect, please contact them:
Korea
Morkwoo construction Co., Ltd.
Tel: +82-2-33-8674, 719-9661/3
Fax: +82-2-337-0031, 719-9665d
E-mail: allrich@nate.com
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| Official Forwarder
in China |
AIR SEA TRANSPORT CO., LTD. will
be responsible for transport of the exhibits from
China to Korea. For any requirement in this respect,
please contact them:
AIR SEA TRANSPORT CO., LTD.
Add. Suite 252, 2nd. Fl. Ruiyuan Guangchang Building,
No.127 East Huanghe Rd., Huangdao Economic Development
District, Qingdao, China (266500)
Tel: t86-532-86908868
Fax: t86-532-86907870
E-mail: wpm@airsea.com.cn
Contact: Mr. Wang Peng Meng
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| Charge
for Participating in This Fair |
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| Exhibitors will enjoy free physical exposition and
virtual show for their exhibits during this fair.
With regard to the charge necessary for participating
in this fair, such as customs clearance fee, Please
refer the followings: |
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Entrance: from dock to venue.
Custom clearance Fee: US$100/unit
| Service
charge |
1×20’ |
US$55/cbm (minimum charge: 20 cbm) |
| 1×40’ |
US$55/cbm (minimum charge: 40 cbm) |
| LCL |
US$80/cbm (minimum charge: 4 cbm ) |
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1. Inspection
Inspection
Fee: US$50/unit.
Quarantine
Fee: 0.15% of invoiced value (for commodities being
legally quarantined).
Special
documentation fee. US$50/unit (CCC authenticate, civil
license)
2. Exhibits on sale.
Service
charge: US$100/unit
Inspection
fee: 0.12% of invoiced value (for commodities being
legally quarantined)
Fee
for inspection and examination: US$150/unit
Customs
examination fee:
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Exit: From venue to dock.
customs clearance fee: US$100/unit
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| Service
charge |
1×20’ |
US$55/cbm (minimum charge: 20 cbm) |
| 1×40’ |
US$55/cbm (minimum charge: 40 cbm) |
| LCL |
US$80/cbm (minimum charge: 4 cbm ) |
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1. Inspection
Inspection
fee: US$50/unit.
2. Customs
Examination
fee: US$50/unit.
Note:
A. Service charge includes terminal charges occurred
in Qingdao Port, such as harbor administrative fee,
port construction fee, warehouse/storage
rent, loading/unloading fee, the freight for forwarding
the exhibits from dock (warehouse) to the venue or
from the
venue to dock (warehouse), etc..
B. surcharge for handling special case, oversize and
heavy-lift exhibits will be added.
C. Freight will be added.
D. The said charge or fee exclude the followings:
Tariff/ value-added tax/ overtime
storage fee/ container demurrage/ all the charge paid
to authorities concerned except customs and
commodity inspection bureau/Premium/Machinery
operation fee.
E. Exhibits are to reach Qingdao 7 days before the
opening ceremony of this fair.
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| Stand
Construction |
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| Important information for standard booth
exhibitors |
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1. All stands is well decorated showrooms. Besides
its function of exposition, they are modern offices
that have three access points for internet, telephone
and fax respectively.
2. All furnished stands are for rent. Generally, the
exhibitors may not make any alteration to the structure
of the stands or remove any integrated part from the
stands. Should exhibitors wish to remove any standard
apparatus or equipments in the stand or change their
locations, he/she must file an application with the
official contractor beforehand and upon the approval
from the contractor, the said removal or change can
be made.
3. No. additional booth-fitting or display may be
attached to the stand structure.
4. Tap, nails, or any kinds of fixtures is prohibited
to put on the partitions, floor or ceiling. Exhibitors
must be liable for any damage caused to their stand
fixture or fittings at this fair.
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| Official
Contractor |
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For stand construction and stand equipment installation,
the organizers will be working with Tianyue International
Free Trade City.
Add.: No. 49 Beijing Rd., Qingdao Free Trade Zone,
Qingdao, China (266555)
Tel: +86-532-86769688 Fax:
+86-532-86769588
E-mail: gui-an@hanmail.net
Contact: Ms An Ying Hai
Please note: a surcharge of 30% is set for the order
later than the deadline, and a surcharge of 50% for
the order on-the-spot.
The service for the late or on-the-spot order will
be provided on a cash basis only. Should exhibitors
intend to hire the relevant apparatus or equipments,
please directly contact Tianyue International Free
Trade City.
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| Standard booths |
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The organizers will provide the following goods
for the stands:
one inquiry desk
two chairs
one internet access point, one telephone access point,
one fax access point
one fascia board
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Fascia
Board
Please kindly furnish us with your company name in
Chinese, it will be marked on the fascia board.
Fascia Board
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Company Name
(original) |
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Company Name (in Chinese) |
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Company logo
The company logo may be attached on the fascia at
exhibitor’s expense, but the dimension will
be: width not wider than 210mm, height not higher
than 290mm, thickness not thicker than 10mm. Should
you wish to show your company logo on the fascia,
please send sample with this form for quotation.
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please send us a quotation based on our attached logo.
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| Booth No.: ...............................................
Date: ............................................... |
| Company: ........................................................................................................ |
| Tel: .................................. Fax: ..............................
E-mail: ............................. |
| Contact: .................................................
Signature:........................................... |
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| Application
for non-standard booth |
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Only for non-standard booth.
Non-standard booth exhibitors will be responsible
for appointing their own contractors to design and
construct their booths. Without the permission of
the technical service department of this fair, any
booth design and construction is not to be allowed.
The technical service department reserves the right
to require the exhibitors to alter their booth design
if their booth design or construction caused obstruction
to other exhibitors.
A charge of US$6.00 /sqm will be collected as the
administration fee.
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| Please fill the name & address of your booth
constructor. |
| Booth Constructor: .............................................................................................. |
| Addrss: .............................................................................................................. |
| Tel: .................................. Fax: ..............................
E-mail: ............................... |
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| For power supply, water supply and compressor, please
order them according to your needs. They are not included
in your participation fee. |
Booth No.: ...............................................
Date: ............................................... |
| Company: ........................................................................................................ |
| Tel: .................................. Fax: ..............................
E-mail: ............................. |
| Contact: .................................................
Signature:........................................... |
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Other
service
Temporary
personnel/ interpreter/attendant
Since there will be a large number of Chinese visitors
attending this fair, the organizers suggest exhibitors
employing Chinese/Korean interpreter. Please fill
in the following form and submit it to the organizers
before deadline.
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| We need the following personnel (please tick) |
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interpreter |
US$40.00/day |
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attendant |
US$10.00/day |
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worker |
US$10.00/day |
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| Please copy this form, if you need more than one
the said service. |
| Number of persons: ........................................................ |
| Commencing from: ...................... to .............................. |
| Total cost: US$............................................................... |
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Remark: 1. Double payment must be made for working
on Saturday/Sunday and any other Holidays on the stipulations
of the labour law.
2.
Employees that cannot satisfy their employers will
be substituted within 48 hours.
3.
Employees’ working time is from 9:00 am to 4:30
pm, including half an hour for lunch.
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Booth No.: ...............................................
Date: ............................................... |
| Company: ........................................................................................................ |
| Tel: .................................. Fax: ..............................
E-mail: ............................. |
| Contact: .................................................
Signature:........................................... |
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Translation
Service
It is very important for you to translate the materials
on your sales promotion into Chinese so as to facilitate
communication and to adapt Chinese market. We wish
to draw your attention to the followings regarding
translation in Chinese:
1. It is very difficult to translate accurately company
names into Chinese because Chinese name is usually
of a special (positive or negative) meaning. They
are not literal translations. Your Chinese partners
will always identify you or your company name with
this meaning.
2. Once your company name is translated into Chinese,
you will have to stick to it in your brochures and
all materials covering the above-mentioned information.
This means that you should think carefully about the
Chinese name; you had better discuss in detail with
the translator so that he/she can find an adequate
solution.
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Please print clearly in block letters or use a typewriter.
If you wish to translate your promotional materials
(brochure, pamphlet, advertisement) into Chinese,
please indicate below and send them to us along with
the form.
Kindly translate the followings from Korean to Chinese.
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Company Name |
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Name (of person) |
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Promotional materials (attached fax or E-mail) |
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Company Name: .................................................................................................................
Name (of person): ..............................................................................................................
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| An estimated cost will be sent to you upon the organizers’
receipt of all you materials. |
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Summarization